Nexgate-Event-mng-Requrements

1. PLATFORM PHILOSOPHY (the 7 unbreakable laws) 
 
 One person = One lifelong QR forever (physical / online / hybrid / exclusive) 
 Host gets paid 48 hours after each session ends – fastest in the industry 
 Money held in escrow until the session actually happens 
 100 % offline + cryptographically signed QR tokens – zero fraud possible 
 Zero queues – unlimited scanners + self-service kiosks 
 True recurring series that feel exactly like Google Calendar 
 One toggle controls everything: Public ↔ Private ↔ Application-only 
 
 2. ALL EVENT TYPES & COMBINATIONS SUPPORTED 
 Visibility → Public | Private (link) | Application-only
Location → In-person | Online | Hybrid → every combination allowed
Time → One-off | Multi-day | Recurring | Free → every combination allowed
 
 3. MONEY & PAYOUT RULES (applies to EVERYTHING above) 
 
 
 
 Situation 
 Attendee pays 
 Host receives money (bank) 
 
 
 
 
 Public / Private 
 Instantly 
 48 h after session ends 
 
 
 Application-only 
 Only after host approves 
 48 h after session ends 
 
 
 Online / Hybrid 
 Same rules 
 48 h after scheduled end time 
 
 
 Recurring pay-per-session 
 Per session 
 48 h after each class 
 
 
 Monthly unlimited 
 1st of month 
 3–5th of next month 
 
 
 Class packs (10-class etc.) 
 Upfront or per use 
 Per use (or full after 1st class if trusted host) 
 
 
 
 4. FULL PROFESSIONAL FORMS – DOTTED LINES (2025 standard) 
 FORM 1 ─ CREATE NEW EVENT – STEP 1
┌────────────────────────────────────────────────────────────────────┐
│ ← All events New event │
├────────────────────────────────────────────────────────────────────┤
│ Event title │
│ Weekend Yoga & Sound Healing Retreat │ │
│ │
│ Tagline (shown under title) │
│ 2-day oceanfront immersion · March 15–16 │ │
│ │
│ Cover photo │
│ [ Drag & drop or click to upload ] │
│ │
│ Category │
│ Retreat & Wellness ▼ │
│ Tags │
│ #yoga #soundhealing #miami #oceanview #retreat │
│ │
│ Visibility & Access │
│ ○ Public – anyone can find & book │
│ ○ Private – only people with the direct link │
│ ● Application required – you approve every attendee │
│ │
│ Location type │
│ ○ In-person only ○ Online only ● Hybrid (both) │
│ │
│ [Continue →]│
└────────────────────────────────────────────────────────────────────┘

FORM 2 ─ RECURRING SERIES SETUP (the legendary screen)
┌────────────────────────────────────────────────────────────────────┐
│ Event type │
│ ○ One-time event ● Recurring series │
│ │
│ Repeats │
│ ● Every week ○ Every 2 weeks ○ Every month │
│ ○ Custom (advanced) │
│ │
│ Repeats on │
│ [●] Mon [●] Tue [ ] Wed [●] Thu [ ] Fri [ ] Sat [●] Sun │
│ │
│ + Add another class time (different title/time/price) │
│ │
│ Live preview – next 6 weeks │
│ Mon Mar 10 10:00 Gentle Flow $25 │
│ Tue Mar 11 18:30 Vinyasa Power $28 │
│ Thu Mar 13 18:30 Vinyasa Power $28 │
│ Sun Mar 16 17:00 Sunday Restore $25 │
│ … continues forever │
│ │
│ End condition │
│ ● No end date (we show next 18 months automatically) │
│ ○ Ends on ___/___/____ │
│ ○ After ___ occurrences │
│ │
│ [Continue →]│
└────────────────────────────────────────────────────────────────────┘

FORM 3 ─ APPLICATION-ONLY CUSTOM QUESTIONS
┌────────────────────────────────────────────────────────────────────┐
│ Application questions – attendees must answer before payment │
│ │
│ 1. Why do you want to attend this retreat? │
│ Long text – required │
│ │
│ 2. Dietary restrictions or allergies? │
│ Long text – optional │
│ │
│ 3. How experienced are you with yoga? │
│ Beginner / Intermediate / Advanced │
│ │
│ 4. Instagram handle (we love to repost!) │
│ Short text – optional │
│ │
│ 5. Bring a +1 partner? │
│ Yes / No │
│ │
│ + Add another question │
│ [Continue →]│
└────────────────────────────────────────────────────────────────────┘

FORM 4 ─ ATTENDEE APPLYING TO EXCLUSIVE EVENT
┌────────────────────────────────────────────────────────────────────┐
│ Application – Weekend Yoga & Sound Healing Retreat │
│ │
│ Why do you want to attend? │
│ [ I’ve been following Sun Studio for 2 years and this… ] │
│ │
│ Dietary restrictions? │
│ [ Vegan, allergic to nuts ] │
│ Instagram handle │
│ @emmayoga │
│ │
│ You will only be charged if approved │
│ │
│ [Submit Application]│
└────────────────────────────────────────────────────────────────────┘

FORM 5 ─ HOST APPROVAL DASHBOARD
┌────────────────────────────────────────────────────────────────────┐
│ Applications (52 pending · 28 approved · 123 total) │
│ │
│ ○ Emma Wilson @emmayoga Vegan, no nuts [+ Approve] │
│ “Long-time follower, perfect for my birthday” │
│ │
│ ○ Michael & Ana Couple – 10th anniversary [+ Approve ×2] │
│ │
│ ○ John Smith “Will bring camera crew” [− Reject] │
│ │
│ [ ] Select all [Approve selected] [Message selected] │
│ Waitlist: 31 people (auto-approve if spot opens) │
└────────────────────────────────────────────────────────────────────┘

FORM 6 ─ ETERNAL PASS / TICKET (what every attendee has forever)
┌────────────────────────────────────────────────────────────────────┐
│ Emma Wilson – Eternal Pass │
│ Valid forever across all Sun Studio events │
│ │
│ ████████████████████████████████████████████████████████████████ │
│ │
│ Next: Vinyasa Power – Tue Mar 11, 18:30 │
│ Gentle Flow – Mon Mar 17, 10:00 │
│ │
│ ● Hybrid event │
│ [ SCAN AT DOOR ] [ JOIN ZOOM LIVESTREAM ] │
│ │
│ Location revealed 48 h before (approved attendees only) │
│ │
│ + Add to Apple Wallet + Add to Google Wallet │
└────────────────────────────────────────────────────────────────────┘

FORM 7 ─ SELF-SERVICE KIOSK / SCANNER
┌────────────────────────────────────────────────────────────────────┐
│ Welcome to Sun Studio │
│ │
│ Hold your QR code to the camera │
│ │
│ ████████████████████████████ │
│ │
│ → ✓ Emma Wilson – Approved & paid │
│ Welcome back! Enjoy your class │
└────────────────────────────────────────────────────────────────────┘
 
 5. FINAL SUMMARY – You now have everything 
 
 Complete philosophy & rules 
 Every event type & combination 
 Exact money & payout logic 
 Every single professional form with dotted lines 
 Ready to print and give to designers, developers, investors